MINUTES OF PROSPECT HEIGHTS FIRE PROTECTION DISTRICT
BOARD OF TRUSTEES MEETING OF JUNE 20, 2006
The meeting was called to order at 8:00 a.m. The following Trustees answered present: Trustees Tammen, Arends, Cagney, Carlin, Weidman. Also present ex officio: Chief Donald R. Gould, Jr., Deputy Chief Tim Jones, Deputy Chief Drew Smith and attorney Stephen G. Daday.
SECRETARY’S REPORT
After a short discussion and consideration, Trustee Tammen made a motion to approve the minutes as submitted with a second by Trustee Arends. The motion carried unanimously.
TREASURER’S REPORT
Trustee Tammen presented the Treasurer’s Report from the attached status of accounts and cash flow spread sheet. After a short discussion, Trustee Weidman made a motion to approve the Treasurer’s Report as submitted with a second by Trustee Carlin. The motion carried unanimously as follows:
Ayes: Weidman, Carlin, Arends, Tammen, Cagney.
Nayes: Zero.
PRESENTATION OF THE BILLS:
Deputy Chief Jones presented the bills for payment. He noted the bill for the payment of the Opticom System installation as well as the discussion of the grant and pay down of the principal of the loan to First Midwest Bank. In addition, the District purchased updated air craft radios for use on the airport as well as a light package for the vehicles. Deputy Chief Jones noted the pager contract for the portable pagers carried by the firefighters as well as the ladder certification bill. After a short discussion, Trustee Carlin made a motion to approve the payment of the bills as submitted with a second by Trustee Tammen. The motion carried unanimously as follows:
Ayes: Carlin, Tammen, Arends, Weidman, Cagney
Nayes: Zero.
CITIZENS TO BE HEARD:
None.
NEW BUSINESS:
CHIEF’S REPORT:
The Chief discussed his report and the various incident numbers. The question was raised regarding the fire at City Hall. The Chief indicated that the District had ended its involvement in that investigation with its report. There was no further discussion with regard to the Chief’s report.
REVIEW OF GLOBAL SIGNAL PROPOSAL AND UNISON
SITE MANAGEMENT PROPOSAL:
Chief Gould indicated that he had continued to be in communication with Global Signal and Unison. Discussion was had regarding both proposals. In addition, there was discussion with regard to the easement for the tower. The consensus was that the District would take no action with regard to either of these proposals.
NEW BUSINESS
The Chief presented Ordinance No. 2006-001 which allowed for the change of the fiscal year for the Illinois Fire District Employee Benefit Cooperative. This document was required by the Illinois Fire District Employee Benefit Cooperative. This cooperative program provides the health insurance to the fire districts full-time employees.
The Chief presented Red Center Resolution 2006-R-001 which allowed for the change of the fiscal year for the Illinois Fire District Employee Benefit Cooperative in which Red Center is also a member. This document was required by Illinois Fire District Employee Benefit Cooperative for ratification by all the members. After a short discussion, Trustee Tammen made a motion to approve the ordinance as submitted with a second by Trustee Arends. The motion carried unanimously.
The Chief also presented a Form called (Notice of Appointment) approving the authorized agent for the IMRF Pension Fund. That individual was named to be Deputy Chief Jones. After a short discussion, Trustee Arends made a motion to approve the resolution as submitted with a second by Trustee Tammen. The motion carried unanimously.
Opticom Payment:
The Chief presented a bill in the amount of $ 6,447.60 for the installation of the Opticom equipment at Route 83 and Palatine Road. The Chief also indicated the original budget cost for the installation was $12,000.00 or a savings of $5,552.40. After a short discussion, the Chief indicated he was recommending that additional new Opticom equipment be installed at the intersection at Camp McDonald and Wolf Road in the amount of $6,850.00.
After a short discussion, Trustee Carlin made a motion to approve the installation of the new Opticom Equipment and the payment of the Opticom equipment installation at Palatine and Route 83 in the amount of $6,447.60. The motion was seconded by Trustee Tammen and carried unanimously as follows:
Ayes: Carlin, Tammen, Arends, Weidman, Cagney.
Nayes: Zero.
Reimbursement to FEMA for Fuel expenses
The Chief indicated that they had received the notification from IEMA that certain fuel costs could not be reimbursed by FEMA and that the District needed to refund that amount to
class=Section3>IEMA. He had taken steps to initiate that and the bill was included in the bills approved previously at the meeting.
The Chief also indicated that they had received some funding from the Cook County 911 program. He had recommended that in order to comply with the requirements of Cook County that there would be a purchase of three portable radios by the District with that money. After a short discussion, Trustee Weidman made a motion to approve the purchase of radios by the District from the Cook County 911 fund. The motion was seconded by Trustee Arends and carried unanimously as follows:
Ayes: Weidman, Arends, Carlin, Tammen, Cagney.
Nayes: Zero.
OTHER MATTERS
President’s Report:
President Cagney indicated that he thought it might be a good idea to meet with the District’s Accountant to review the audit. Deputy Chief Jones indicated that he would invite Mr. McEnerney to attend the Board meeting.
Attorney’s Report
Request for closed session. Attorney Daday requested an Executive Session pursuant to 5 ILCS 120(2)©)(1)-the appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the District; and discussion of minutes of meetings lawfully closed pursuant to 5 ILCS 120(2)(c)(21).The motion was made by Trustee Arends at 9:15 a.m. with a second by Trustee Tammen. The motion carried unanimously as follows:
Ayes: Arends, Tammen, Carlin, Weidman, Cagney.
Nayes: Zero.
After a short discussion, Trustee Weidman made a motion to adjourn the Executive Session and return to open session at 9:30 a.m. The motion was seconded by Trustee Arends and carried unanimously as follows:
Ayes: Weidman, Arends, Carlin, Tammen, Cagney.
Nayes: Zero.
After a short discussion, Attorney Daday recommended that the requirement of citizenship be removed from the District’s policies and procedures and the rules and regulations with respect to the hiring and promotion of members of the Department. After a short discussion, Trustee Arends made a motion to concur with the recommendation, seconded by Trustee Carlin. The motion carried unanimously.
Trustee Carlin made a motion to adjourn the meeting at 9:32 a.m. with a second by Trustee Arends. The motion carried unanimously.
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Thomas Weidman, Secretary