MINUTES OF PROSPECT HEIGHTS FIRE PROTECTION DISTRICT

BOARD OF TRUSTEES MEETING OF JUNE 19, 2007

                                                                                   

The meeting was called to order at 8:00 a.m. by President Cagney.  On a roll call of Trustees, the following Trustees answered present: Robert Arends, Jon Tammen, Thomas Weidman, James Cagney.  Absent:  Anthony Carlin.

 

 Also present in attendance ex officio: Chief Donald R. Gould, Jr., Deputy Chief Tim Jones,  attorney Michael G. Aretos.  Upon answering the roll call, President Cagney determined a quorum was present and the meeting began.

 

 

SECRETARY’S REPORT

 

Consideration of the minutes of the May 15, 2007 meeting of the Prospect Heights Fire Protection District Board of Trustees.   

 

After a short discussion, Trustee Arends made a motion to approve the minutes as submitted, with a second by Trustee Weidman.  The motion carried unanimously.

 

TREASURER’S REPORT

 

Treasurer Tammen presented the Treasurer’s Report pursuant to his attachments.  He reviewed the cash-flow, worksheets and status of accounts.  After a short discussion, Trustee Weidman made a motion to approve the Treasurer’s Report as submitted with a second by Trustee Arends. The motion carried unanimously as follows:

 

Ayes:                Arends, Weidman, Tammen, Cagney.

Nays:               Zero.

 

PRESENTATION OF THE BILLS

 

Deputy Chief Jones presented the bills for payment.  He noted the bill for Vitaliy Vlesenko was for the development of the website: $180.00.  He noted CDW Government, Inc., $215.99 for a network switch; and $290.00 for antivirus software.  Commonwealth Edison, cost of energy is increasing because the use of the air conditioner. He noted Quality Printing, Inc. in the total amount of $1960.00 to cover the costs of the two newsletters and parade flyers.    He next noted Super America Group, Inc., in the amount of $2021.81 for fuel charges.  Next, he noted a check to himself which was reimbursement for cash he had supplied to buy landscape fabric. Lastly, he noted TLK Marketing in the amount of $1001.00 for on-duty wear for the employees:  After a short discussion, Trustee Tammen made a motion to approve the payment of the bills as submitted with a second by Trustee Arends.  The motion carried unanimously as follows:

 

Ayes:                Tammen, Arends, Weidman, Cagney.

Nays:               Zero.

           

CITIZENS TO BE HEARD:

 

None. 

 

OLD BUSINESS:

 

CHIEF’S REPORT

 

The Chief presented his report pursuant to his attachments.  

 

He highlighted the following items: Call volume is steady at 130 calls.  Summer Fest starts Thursday through Sunday, June 21-24, 2007.  He also stated that if any of the Trustees wanted to ride in the parade on the 4th of July parade to please meet at the fire house at 8:30 a.m.

 

State of Illinois small equipment grant program has denied Prospect Heights Fire Protection District’s Request for replacement of the dive boats.

 

Mt. Prospect Ambulance Billing Agreement and Auto Aide Agreement Status:

 

Attorney Daday drafted a letter to discuss the fees which will be charged by Prospect Heights Fire District when a Prospect Heights ambulance is requested to respond into Mt. Prospect.  On Mutual Aid, Prospect Heights will bill Mount Prospect residents based on the Prospect Heights Fire Protection District resident rates.  If Mount Prospect is requested to respond for a call in Prospect Heights then Mount Prospect will bill the Prospect Heights resident based on the Mount Prospect resident rate. Patient being transported from either jurisdiction that are not residents of the community requesting mutual aid, will be charged the no-resident rate. 

 

New Fire Engine:

 

Deputy Chief Drew Smith and Chief Gould traveled to view the new fire engine chasse.   The truck looks good.  The manufacturer is still shooting for a October delivery date.  The District paid for the first installment on the chasse. 

 

New Ambulance:

 

Chief Gould received pictures of the new ambulance.  It is currently being assembled and painted.  The anticipated delivery date is August.             

 

NEW BUSINESS:                 

 

Review and adoption of Ordinance 2007-003.

 

Prevailing Wage Ordinance.  Every year the prevailing Wage ordinance must be approved.  Nothing has changed since 2006.  After a short discussion, Trustee Tammen made a motion to approve the adoption of Ordinance 2007-003.        The motion was seconded by Trustee Arends.  The motion carried unanimously.

 

 

Review of bid for new replacement carpet for the bunk room at station:

 

Deputy Chief Jones presented a bid for replacement carpet in the bunk room at the station in the amount of $2980.00.  The current carpet is from 1991.  After a short discussion, Trustee Tammen made a motion to approve the purchase of replacement carpet.  The motion was seconded by Trustee Weidman.  The motion carried unanimously as follows: 

 

Ayes:    Tammen, Weidman, Arends, Cagney.

Nays:   Zero.

 

Review Bid and Request Approval for the Purchase Replacement Hose and Hose for New Engine in the amount of $21,464.55. 

 

Chief Gould presented the bid for replacement hose and hose for the new engine.  After a short discussion, Trustee Weidman made a motion to approve the purchase of replacement hose and hose for the new engine in the amount of $21,464.55.  It was seconded by Trustee Arends and carried unanimously as follows:

 

Ayes:    Weidman, Tammen, Arends, Cagney.

Nays: Zero.

 

PRESIDENT’S REPORT

 

President Cagney indicated that upon Mr. Carlin’s arrival at the next meeting, he will administer the oath of office to Trustee Carlin.

 

President Cagney commented on the quality of the newsletter and congratulated Deputy Chief Jones and everyone else who worked on it.  President Cagney made a suggestion that the staff member names and the Trustees be listed on the newsletters.

 

Next, he commented on the website suggesting that with respect to cash flow summaries, that the categories be placed on both the left side of the document and right side, therefore, when one is scrolling across the document, they know what the lines refer to.

 

Lastly, Michael Aretos reported that the law office of Stitt, Klein, Daday, Aretos & Giampietro, LLC., still has not received correspondence back on the East Side annexation.

 

ADJOURNMENT

 

Trustee Tammen made a motion to Adjourn the meeting at 9:40 a.m. with a second by Trustee Weidman. The motion carried unanimously.

 

                                                            _______________________________________

Thomas Weidman, Secretary