MINUTES OF PROSPECT HEIGHTS FIRE PROTECTION DISTRICT
BOARD OF TRUSTEES MEETING OF NOVEMBER 20, 2007
The meeting was called to order by President Cagney at 8:00 a.m. On a roll call, the following Trustees answered present: Robert Arends, James Cagney, Anthony Carlin, Jon Tammen. Trustee Thomas Weidman was absent. A quorum was declared present and also in attendance ex officio was: Chief Donald R. Gould, Jr., Deputy Chief Drew Smith, and attorney, Stephen G. Daday.
SECRETARY’S REPORT
Consideration
of the minutes of
Consideration
of the minutes of
TREASURER’S REPORT
Trustee Tammen presented the Treasurer’s Report pursuant to his written attached sheets including the status of accounts and cash flow spread sheet. He indicated that a refund was received for worker’s comp in the amount of approximately $20,000.00. After a short discussion, Trustee Carlin made a motion to approve the treasurer’s report as submitted with a second by Trustee Arends. The motion carried unanimously as follows:
Ayes: Carlin, Arends, Tammen, Cagney.
Nays: Zero.
PRESENTATION OF BILLS
The Chief presented the bills for payment. He noted the bill for Certified Fleet and the bill for fuel costs. He also indicated that the purchase was made for hoses for the new engine. He also indicated that the station exterior doors were replaced on the two stations. In addition, the Chief noted there was a bill from E-bay for the sale of the Ford Explorer in the amount of $72.00 and a charge to E-bay in the amount of $93.00 for the sale of the 1997 ambulance. In addition, the bill was received after the preparation of the register for the lights for the new deputy Chief’s vehicle in the amount of $6151.71. After a short discussion, Trustee Carlin made a motion to approve the payment of the bills on the warrant register and the added expenses on the listed accounts. The motion was seconded by Trustee Tammen and carried unanimously as follows:
Ayes: Carlin, Tammen, Arends, Cagney.
Nays: Zero.
CITIZENS TO BE HEARD:
None.
OLD BUSINESS:
None.
CHIEF’S REPORT
The Chief presented his verbal summary of his written report. He also reported on the status of the tax financing district and the former arena project.
2008 Budget Update:
The Chief discussed the 2008 budget as well as the salary schedules. Trustee Cagney asked whether the warning siren and emergency siren was required by statute. The chief indicated it was not.
WORKER’S COMP INSURANCE:
The Chief discussed the increase in the Worker’s Comp and also the renewal of the liability and Worker’s Comp insurance.
The Chief indicated there were no
tax collections as yet and that the District was still waiting on their
collection status. In addition, the
funds from the Wheeling Annexation have not been received but the District had
sent a bill to the
The Chief indicated they were not able to sell the engine on E-bay. They had received two proposals. One in the amount of $1001.00 and one in the amount of $1500. The Chief indicated that the bidder in the amount of $1500 was from a very small volunteer fire department and three of the firemen were going to contribute money to purchase the vehicle. Trustee Carlin indicated that he felt due to the small size of the amounts and the interest in the engine and the interest in the District to maintain the engine as a fire engine, he moved to donate the engine at no cost to the Martinton Fire Department, assuming they would transport the vehicle. The motion was seconded by Trustee Tammen and carried unanimously.
Budget Process:
The Board reviewed the staff recommendations with regard to salaries. After a short discussion, Trustee Arends made a motion to concur with staff recommendations with regard to the budget and staff salaries. The motion was seconded by Trustee Carlin and carried unanimously.
PUBLIC HEARING ON TENTATIVE BUDGET APPROPRIATION ORDINANCE
Trustee Arends made a motion to convene the public hearing on tentative budget appropriation ordinance. Seconded by Trustee Carlin. The motion carried unanimously. Attorney Daday indicated the budget process and indicated that the hearing was published and no citizens indicated any concerns. After a short discussion, Trustee Tammen made a motion to close the public hearing with a second by Trustee Arends. The motion carried unanimously.
MEETING SCHEDULE:
The Chief presented the 2008 meeting schedule. After a short discussion, Trustee Arends made a motion to approve the meeting schedule as presented, with a second by Trustee Tammen. The motion carried unanimously.
INSURANCE RENEWAL:
The Chief presented the amounts with respect to the liability and the worker’s comp insurance. After a short discussion, Trustee Carlin made a motion to approve the renewal of the insurance with the current carriers and accept the proposals as presented. The motion was seconded by Trustee Tammen and carried unanimously as follows:
Ayes: Carlin, Tammen, Arends, Cagney.
Nays: Zero.
IMRF ELECTIONS
Chief Gould indicated that the IMRF required a resolution and authority to vote for its board members and at their normal meetings on behalf of the District. The resolution indicated the Chief had the authority to make the vote on behalf of the District. Trustee Arends made a motion to approve the resolution as submitted and authorizing the Chief to vote on behalf of the District with a second by Trustee Tammen. The motion carried unanimously.
INTERGOVERNMENTAL AGREEMENT FOR OPTICOM:
The Chief indicated that the District had received the Intergovernmental Agreement from the City with respect to the Opticom installation and maintenance. Attorney Daday indicated he had reviewed the document and it was acceptable. After a short discussion, Trustee Carlin made a motion to approve the governmental agreement as presented with a second by Trustee Arends. The motion carried unanimously.
PRESIDENT’S REPORT:
President Cagney congratulated the Board and staff and wished them a happy Thanksgiving holiday. He also indicated his feelings that Staff had done a good job preparing the budget for the year.
Attorney Daday indicated that an Executive Session was requested pursuant to 5 ILCS 2(c)(1)- the appointment, employment, compensation, or dismissal of specific employees in the District and 5 ILCS 2-11, litigation when an action against, affecting, or on behalf of the District is probable or imminent. The motion was made by Trustee Arends at 9:32 a.m. and the motion was seconded by Trustee Carlin. The motion carried unanimously as follows:
Ayes: Arends, Carlin, Tammen, Cagney.
Nays: Zero.
Trustee Tammen made a motion to
re-convene the open session and close the Executive Session at
Ayes: Tammen, Arends, Carlin, Cagney.
Nays: Zero.
APPROVAL OF CHIEF’S CONTRACT
After a short discussion, Trustee Carlin made a motion to approve the contract with Chief Donald R. Gould. The motion was seconded by Trustee Tammen and carried unanimously.
ADJOURNMENT:
Trustee Carlin made a motion to
adjourn the meeting at
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Thomas Weidman, Secretary